thursday is 6 1963 the stouffvule tribune page f township of whitchurch auditors report the reeve members of council and the ratepayers of the corporation of the township of whitchurch ladies and gentlemen i have audited the books and records of the corporation of the township of whit church and the records of the local boards for the year ending december 31st 1962 i have prepared and submit herewith capital fund balance sheet general fund balance sheet and a statement of revenue and ex penditure which are supported by other supplementary schedules in addition i have audited the books and records of the thirteen public schools wholly embodied within the township of whit church together with the three union public schools and the books and records of the stouffville and district high school board for the year ending december 31st 1962 which forms part of this report capital loan fund balance sheet assets general fixed assets amounting to s248 03686 represents real estate office equipment road maintenance equipment and machinery which is valued at the insurance risk on wnich there is no capital debt the sum of s3536s6 represents the debenture liability outstanding at december 31st 1962 being the owners share of a local improvement in a defined area carried in detail on schedule 8 due from schools debentures s88513s61 the sum of s51w001 represents the balance of the whitchurch portion of the public school debentures issued and assumed by the town ship of whitchurch unmatured at december 31st 1962 included in this figure are debenture i assumed from the following municipalities as listed on schedule 2 township of king 4845812 village of stouff 534800 township of king 5508550 10889162 the sum of 537389857 represents the bal ance of the whitchurch portion of secondary school debentures issued and assumed by the township of whitchurch unmatured at decem ber 31st 1962 included in this figure are de bentures assumed from the following municipal ities as listed on schedule 2 county of york 3519030 town of aurora 6751620 town of newmarket 187440 county of york 12280188 22732878 the sum of s81396 represents the balance of unmatured principal at december 31st 1962 of a loan issued under authority of the tile drainage act and is repayable by an annual levy against the lands of the applicant over a ten year period the sum of s25331584 represents the total of unmatured principal of debentures as at december 31st 1962 issued by the township of whitchurch for public and secondary school purposes assumed by other municipalities car ried in detail in schedule 2 liabilities the sum of 43818005 represents the bal ance of unmatured public school debenture debt at december 31st 1962 issued by the town ship of whitchurch and carried in detail in schedule 1 the sum of 36100000 represents the bal ance of unmatured secondary debenture debt at december 31st 1962 issued by the township of whitchurch and carried in detail in schedule 1 the surplus invested in capital assets amount ing to 24450000 represents the municipalities equity in real property and equipment plus the unmatured local improvement debt revenue fund balance sheet petty cash and cash on hand was verified as at december 31st 1962 accounts receivable roads and bridges sales in the amount of 580523 represents snow plowing and dragging and the installation of entrance culverts by township men and equipment on roads that are not within the township road system the sum of 19859 represents the balance of costs incurred in establishing a tile drainage loan account tax arrears and penalties outstanding at december 31st 1962 totalling 22790850 this is an increase of s1553892 over the total out standing at december 31st 1961 the authority to levy increased penalties and earlier instal ment payments put into effect in 1961 does not as yet seem to have had the desired effect as indicated in schedule 7 the registration of properties in arrears is continuing tax arrears verification letters were issued during the month of november 1962 liabilities the general tax collectors trust accounts and loan accounts were verified by direct com munication with the township banker the canadian imperial bank of commerce stouff ville ontario current operations the sum of si 99939 appearing in revenue from the county of york has not as yet been authorized by legislation notwithstanding ann ual appeals by york county council for same this amount is equal to the public and second ary school taxes i believe this matter should be dealt with in the first instance by the county of york the deficit of s1245356 on current opera tions is regrettable having regard for the past operations of this municipality to annually stay within the budget figures and show a small surplus i note that several unforeseen expendi tures at the time of adopting the budget very materially added to this amount it will be necessary to levy for this deficit in the year 1963 the sum of s3261067 appearing in debt charges t expenditures includes the sum of s2876134 school deb charges recoverable plus 5371370 local improvement deb charges and 513563 tile drainage charges falling due in 1962 the tile drainage pre levy was made con trary to the statutes the levy having been made before final authority was obtained the prior j ears payment falls due on february 1st of each year the expenditure of s3 39 23 re conservation levies was disbursed to the following authorities metro toronto and region authority 200110 holland valley authority 134483 as previously stated the current operations of the townshipfor the year ending december 31st 1962 resulted in an excess of expenditure over revenue of 1245356 details of the opera tions are shown on schedule d and presents a comparison of the estimated against the actual revenue and expenditure of the township for the fiscal year i would comment that strict adherence to the estimated figures is desirable schedule g it is noted that bank interest is now being paid on these trust accounts the general pur pose account was increased by a current revenue of s550000 there has been no withdrawals from these accounts schedule 9 i will draw the attention of council to schedule 9 particularly to columns 12 and 15 where certain sums previously carried us to or irom schools as it effects the oak ridges aurora and newmarket separate schools and represents a balance of overpayment to the aforementioned schools in the year 1961 when the regulations were amended to the effect that the full levy be paid to the board by the treas urer this has been dealt with in the current year with the exception of 1 cent which was a technical error schedule 19 i have checked all insurance policies of the municipality and i concur with the decision of council that the coverage is sufficient schedule 20 ah officials are bonded and the blanket surety is in my opinion sufficient secretary treasurers of public school boards- bonded 2 4 6 7 8 10 11 12 13 15 and 16 not bonded 1 3 5 9 and 17 the secretary treasurer of stouffville and district high school is bonded in the amount of 5500000 stouffville and district high school s 2 i would point out that to meet present regu lations the accounts of the stouffville and dist- rict high school are required to be kept on a revenue and expenditure basis in the course of my audit of the current year i found receipts that should have been included in revenue of the previous year and likewise disbursements that were rightfully expenditures of the previous year i had no previous knowledge of these accounts i have therefore separated these ac counts and have qualified the surplus of the previous year carried forward from the amount of s2693119 to the amount of s2084712 subject to the comments and qualifications contained in this report i am of the opinion that the attached balance sheets as at december 31st 1962 are properly drawn up so as to exhibit a true and correct view of the township affairs and that the financial transactions which have come under my notice have been within the powers of the municipality and local boards the audit has been carried out in accord ance with the instructions of the department of municipal affairs i appreciate and acknowledge with thanks the courtesy extended to me by the officials of the township and other boards i wish also to thank the members of council for their cour tesy when i have had occasion to appear before ihem yours faithfully e a smith mla auditor license no 2185 date of filing april 24th 1963 capital and loan fund balance sheet as at december 31st 1962 assets general fixed as per schedule 18 24803686 due from schools for debentures public and continuation 51 124004 collegiate and high 37389857 88513861 tile drainage 81396 81395 due from other municipalities for debentures assumed schedule 2 25331584 deficits or extraordinary expenses capitalized 138730527 liabilities drainage other than general local improvements owners share 353686 schools public and continuation 43818005 collegiate and high 36400000 total due to other municipalities for debentures assumed schedule 2 investment in capital assets 81396 353686 80218005 80655087 33627440 24450000 us7 50527 revenue fund balance sheet as at december 31st 1962 assets cash on hand 301434 cash in bank 802501 1103935 accounts receivable roads bridges sales 80523 tile drainage account 19859 100382 100382 due from province of ontario relief nursing home care 376714 road subsidy 4749119 police grant 4200 5130033 dues from dominion of canada due from other municipalities relief 62684 nursing home care 11535 74219 due from schools 4422s due from ss no 6 audit fee 5000 5000 taxes receivable schedule 5 22790850 22790850 pr6perty acquired for taxes schedule 6 792196 792196 liabilities temporary loans schedule 6 debentures and coupons due principal 1068300 interest 519275 hydro electric power comav for collection 97957 other liabilities deferred revenue schedule 8 364521 federation of agriculture fees 160170 surplus form c 15000000 1587628 97957 524611 12968306 other assets warble fly spray county of york fence viewing 750 weeds 49263 ruinous buildings tax registration costs nsf cheques and transfers total assets 4575 11531 30013 24900 26470 20250 137739 30178582 total liabilities and surplus 30178582 revenue fund surplus deficit account as at december 31st 1962 debit credit balance at beginning of year 14435648 adjustments affecting operations of previous years fence viewing uncollectable 1900 recently approved cash relief charge back 19371 adjustment to 1961 road subsidy 46925 municipal position construction of road plan 404 192532 balance after above adjustments deficit for the year form d 1245356 totals of debit and credit columns 1486713 14455019 balance 14435648 balance of surplus at year end form b 14213662 12968306 statement of revenue and expenditure for year end december 31st 1962 revenue actual budget total revenue from taxation schedule 3 51990438 51965982 longterm debt charges recoverable schedule 12 2876134 2950000 ontario government childrens protection 274069 direct relief 3287899 highway improvement 9328717 dept of highways grant in lieu 10892 police 4200 unconditional per capita grants 2450500 recreation committee 51000 15407277 16170875 other municipalities relief 356840 county of york 199939 nursing home care 63400 620179 675000 ontario- hydro electric r c 11231 11231 licenses and permits include dog tax 305570 3400 00 interest tax penalties etc 1227855 1250000 other revenues rent opp office 304000 fines 23700 auditing 105000 432700 440000 miscellaneous warble fly sales 33120 planning board fees 112000 roads bridges custom 257482 printing and postage 1400 care of dogs 1700 disposal area fees 600 care of buildings 12000 12600 418302 342500 gross total revenue deficit for the year total revenue section 73289686 74134557 1245356 74535042 74134357 expenditure actual general government- executive and legislative 343500 administrative 4632231 other 1633020 6808751 protection to persons and property fire 1090189 police 240000 law enforcement 853487 live stock claims 120540 warble fly control 62960 dog pound 342039 2709215 public works- roads highways etc 1884510 sanitation waste removal 54301 8 conservation of health 313075 social welfare schedule 10 relief assistance 4511038 4511038 education including debt digs schedule 9 28273386 recreation and community services 200000 debt charges longterm debt charges schedule 11 12583132 less own share of school debt charges 9322065 3261067 shortterm interest and other charges 611334 3872401 discount for taxes taxes written off 25464 joint or special expenditures county rates 7458242 garbage 629702 8087944 miscellaneous- adjustment to revenue 1146 taxes relieved local imp 171 conservation levies 334923 336240 gross total expenditure 74535042 total expenditure section 74535042 budget 7060900 2440000 18000000 400000 250000 5200000 28187696 200000 3909933 8150905 334923 74134357 74134357