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economist suntribune noveiviber 21 1984 re5 time management crucial in business time is of the essence if youre the ownermanager of a small business youll agree that no truer state ment can be made your time is more ex pensive than anyone elses in your firm and yet while everybody is allotted the same 24 hours in a day yours never seems to accommodate the things you want to accomplish managing your time means deciding whats important and concentrating on those things however there is rarely any relationship between the length of time a job takes and its importance to your busi ness segmenting significant items from your schedule then planning a new one around them can be a complex procedure pin pointing the areas crucial to your business success involves applying the four basic criteria of time control understanding business you should do a thorough review of each process within your firm noting the time technical labor and cost requirements of each step the productivity level to be ex pected and your own knowledge of each area you should look at the overall character istics and demands of the business keep ing in mind your personal limitations re member that you dont ha ve to be able to do every task in the operation but you should know where employee or outside expertise can help you in the management of your business and your time as well as furthering your comprehen sion of where time goes in the various indi vidual and overall activities of your busi ness this study will also establish the im portance of certain deadlines and even tually help you to debottleneck th various phases planning this involves setting your personal busi ness objectives within a realistic time frame you should plan each component in the accomplishment of your goals step by step looking at how soon a task must be started how long it will take and how often it will have to be done this will prove the feasibility of your objectives and will serve as a guideline to the daily actions that must be made toward their achievement a tool to assist you in effective plaining is a time log on which you list your goals for the day it will serve as a reminder of what you want to get done and if you record the time spent on each activity it can help you sort out conflicting claims on your working hours planning involves not only the prepara tion of your things to do today list it also focusses on effective and timely decision making rather than frantic response to un anticipated events establishing priorities accurate appraisal of the relative im portance of your various tasks is the key to structuring your time appropriately you must have some basis for choosing to do one task before another and this basis should be the contribution made by each function to the overall results of your busi ness to determine your priorities list all your daily activities rating each on its be nefits to your enterprise activities which are vital and contribute to areas such as improved sales of cash flow are high priority those that are necessary but dont re quire your immediate personal attention are medium priority low ranking items are those that can be postponed to more convenient times or are not absolutely essential check the priority level assigned to each task against the amount of time you are actually spending on it when making your list of things to do each day hig priority items should be at the top these items are not necessarily the ones which require the most time to accomplish they may be as simple as a phone call but they are the ones you as manager should be spending most of your time on a common contribution to the failure of many small businesses is owners attempts to try to do everything as a rule you should be delegating most of your low and medium priority routine tasks as employee capability increases you may also hand over certain high priority tasks but you should always retain control of vital areas such as cost control credit and cash flow you can ensure a firm grasp on the busi ness by setting up guidelines as to how the work is to be done and specific perform ance reporting procedures when delegat ing work its important to choose the right people for the right jobs and to gauge just how much independence they should be given difficult for most owners is recognizing that there may be others in their employ more qualified than themselves to do par ticular tasks when you delegate work define specifi cally what is to be done when it is to be completed to whom the employees must report and how much authority they have then resist the temptation to birddog your employees will resent it and it counteracts your goal in delegating re sponsibility which is to free yourself to concentrate on areas really needing your time and attention time management is an ongoing process in which your priorities and schedules must be constantly updated to reflect the changing face of your business managing time is not a method of getting things done more quickly but rather a way of getting important things done when you as mana ger identify areas for specific action in time management you increase the pro ductivity and viability of all aspects of your business editors note john kane ca is a resident of union vule and a partner in the toronto office of thome riddell char tered accountants k39bbebbkbs8eb aanbbbhgn saebeeeeeffi family trust york regions no 1 stouffville ukefrontlotin hau8urt0narea 2 bedroom frame cottage located on picturesque glamor lake 2 pc bath 100 amp service r12 insulation interior unfinished helen may 640- 2082 building lot 49900 half acre site with scenic view minutes to high way 404 wayne robinson 6402082 real estate broker in sales s3s w y- country living within minutes of town 3 bedroomed sidesplit with a custom built kitchen shell fall in love with finished basement with fireplace vk baths overlooking open fields 87900 call vera lidster 6402082 great investment 7400 situated on large lot 66x1 65 this bungalow has 3 rooms one bedroom with sunporch on frontand rear financing available to qualified purchaser don leyland 4771270 8875033 m tushm 3 bedroom starter just listed stouffville north living room has fire place walkout 54900 anne powell 6402082 new listing immediate possession 165900 excellent value thousands spent on all the extras you want one year new 4 bedrooms great main bedroom gorgeous kitchen with walkout to privacy deck c heaps 4771270 exceptional buy convenient location close to shopping this 3 bedroom home is ready for immediate posses- siononly82900and we canhelpwith financing leslie cavender grounds for excitement plus a home that will pleasel quality built in sher wood estates this 4 bedroom with main floor family room and walkout to private mature yard 134900 linda hawco 2941372 89900 in town immaculate 3 bedroomed two storey on quiet tree lined street minutes walk to all town amenities an ideal family home call vera lidster 6402082 a most desirable resident 118900 custom built oneyear old home within minutes of town main floor family and laundry rooms 2 baths many extra features large lot call vera lidster 6402082 get the most for your money buy instead of renting this little beauty can be yours 2 bedroom bunga low 24 pc baths and an eatin kitchen complete ly finished basement and a single garage walk to markville shopping centre johanna parker super financing for 3 years on this 4 bedroom main floor family room fireplace oak staircase full ensuite 119900 rodeen antrobus 2941372 low down payment on this 4 bedroom costain greenhouse kitchen main floor family room separate living dining room 154900 rodeen antrobus 2941372 1890 canadiana 119500 stouffville charming victorian home with up dated heating wiring plumbing insulation main floor family room or inlaw apt treed lot bill shields 6402082 country home 119500 woodbine bloomington area 20 minutes north of metro 2 minutes to 404 3 baths wet bar family room with fireplace central air plus central vac bill shields 6402082 custom built attractive home on vi acre family room with fireplace separate living dining and music room 4 bedrooms basement bright and partially finished asking 239000 mary jean sider 640- 2082 when youre little and santa doesnt remember it really hurts stouffville large kitchen main floor family room with walk out fireplace 4 bedrooms shows beautiful 109500 mary jean sider 6402082 bungalow stouffville shows to perfection ceramic tile in kitchen hall broadloom over hardwood floors 2 baths 3 1 bedroom a pleasure to show 95900 mary jean sider 6402082 so for the seventh consecutive year family trust is organizing a community toy drive last year our representatives collected over five thousand eight hundred gifts which were distributed by local charitable organizations to many grateful children in our service area this year with your continuing support wed like to help even more if you have items to donate please give us a call justusted wont last brick bungalow on 200 ft true ravine private lot finished family and ret rooms with walkout to patio charming decor throughout 31 bed rooms 119500 linda hawco 2941372 tall trees cornfields this 4 bedroom beauty offers warmth inside out fantastic neighbors cozy decorating ceil ing beams fireplaces a must to see at 152000 babs collier winter cozyz keep warm by a blazing fire in this pretty 4 bed room home friendly street family priced 119900 ginny carmichael 2941372 2900 soft 147500 impressive oak circular staircase to basement lib rary family room on main floor skylight bal cony overlooking foyer at this price it wont last rose tomassini 2941372 pamper yourself with luxury 4 huge bedrooms 4 baths formal living and dining rooms garburator central air heated pool 12 financing for 2 years leslie cavender 2941372 best of both worlds skymark 1 condo don mills and finch close to ttansporation downtown markham beautiful suite florida room upgraded thruout 124900 lillian sievanen 2941372 as warm as a smile completely finished many extras neutral decor this cozy model greenpark home is fresh on the market in amber glen fenced private patio 119900 linda hawco 2941372 christmas in the country go snowmobiling from your backdoor or if you prefer skiing dagmar is just a few minutes away from this modern 3 bedroom sidesplit on 2 acres 119500 ginny carmichael or lloyd coxworth 2941372 a ideal for entertaining huge main floor family room with wet bar cera mic floor 2 large bedrooms new roof new kitch en in 1984 central markham 168000 george crompton 2941372 rock bottom price 145500 elegant large 2 storey 60 ft frontage deck off large greenhouse kitchen walkout basement urgent must sell i ruth sharpe 2941372 beginners luck immaculate extra special home for an ambitious couple fully finished basement with fireplace large 8 1st mortgage carries like rent carolyn london 2941372 tttrfs sat js2 affordable lovely bright family home on quiet court ensuite in master bedroom fireplace fenced greenpark quality 98500 rose tomassini 2941372 a lot of love care have been invested in this charming home quiet court location pie shaped lot inground heated pool finished recroom 1 18500 rose tomassi ni 2941372 incredible custom built home in ole unionville boasts convenience sauna pool sunken roman tub elegant im maculate you deserve this lifestyle 198500 carolyn london 2941372 country yet convenient 1 acre backing onto spring lake country club minutes from 404 on all school bus routes 3 bed rooms oversized bam style garage with work shop pool john hawco 2941372 taste the country and enjoy privacy on your treed vi acre lot only minutes by car to all amenities bungalow with finished basement 124900 carolyn london 2941372 home of the month newly decorated bungalow with picturesque gar den and heated pool wet bar and fireplace pre sent a cozy setting for winter months upgrades galore 119500 laura gray 2941372 just reduced calling all entrepreneurs fabric business for sale 20000 great location in markham johanna parker 4771270 warehouse spaces for lease on laidlaw 1400 sq ft and 3400 sq ft very reasonable johanna parker 4771270 markham 2941372 unionville 4771270 stouffville 6402082