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Accused Gets Six Year Jail Term An Oshawa father of five was Monday sentenced to six years in the Kingston Penitentiary when he pleaded guilty to a charge of incest involving his 10-year-old daughter. Magistrate'F. S. Ebbs passed sentence on Elgin Keith Rich- ards after a doctor confirmed that Richards was mental!y ca- pable and legally responsible during the time the offence was committed. The magistrate told the court this was the worst case of in- cest every brought before him. "Tt is a terrible thing to defile one's own flesh and blood. The life of this sweet, innocent child could be warped for ever," said the magistrate, Richards said he could take any punishment if it would undo the wrong. He said he would seek treatment for his She Oshawa Times PAGE THIRTEEN SECOND SECTION OSHAWA, ONTARIO, TUESDAY, OCTOBER 16, 1962 WOODS, GORDON REPORT IN CAPSULE Would Streamline Council's Agendas HERE IS A SUMMARY OF THE 45 RECOMMENDATIONS: 1. A new position be establish- sewage treatment plant becomes ed to be known as Director of|part of the Works Department. The following are some of the|tion to the public Monday night. highlights of the Woods, Gordon! The Oshawa Times will pre- Municipal Survey report for)..o¢ additional reports on thé ota resented to Council by_ findings of the survey later this the firm of foronto municipal|week so that readers will have a consultants last September and|better understanding of what "SPECTATORS CROWD OSHAWA CITY COUNCIL CHAMBER Every seat was taken and many interested residents stood as a representative of the Lake Vista Ratepayers' Association presented the group's demands for a clean- up of existing conditions in the area south of Wentworth This view of the council chamber was taken shortly street and east of Park road. | after Monday night's city council session commenced. --Oshawa Times Photo Report Recommends Operations Director The Woods, Gordon and Com- pany report on Civic Admini- stration recommended no City Manager form of administra- tion for Oshawa, but it did re- commend the establishment of a new position, a director of opera- tions, with responsibility for city operating departments- The departments to come un- der a. director of operations would include engineering, board of works yard, purchasing, personnel and parks and prop- erty. Woods, Gordon and Company told city council one of the ma- jor problems which they encoun. tered in the present form of ad- ministration was lack of co-or- dination between civic depart- ments. overstepping his authority, or become the target of public criticism of "City Hall" in its restrictive or regulatory sense. The fact is, however, that under the council-committee plan of organization such a man is al- most essential. INSTRUCTIONS FRUSTRATED In the Oshawa administration no such man exists. There are a number of instances of council instructions being frustrated for lack of co-ordination. There are other instances of department heads asking to be relieved of responsibilities, although those responsibilities were not given to anyone else. As a result it has fallen to council to force de- The management consultant firm recommended there is a aeed for full time ca4 in the operating departments in the City. of Oshawa. COMMUNICATION LACK There have been a number of instances in the past where projects have been delayed through lack of communication between department heads; so that while one may have done his part of a project, others have not, since they have been un- aware of the need. No criticism of individual department heads is implied here, sirice in all cases each seems to have done his duty to the extent that he has been aware of it. Oshawa does seem to be unique in one respect. In most city administrations under the council-committee system soon- er or later one department head emerges as a leader, to whom others go for advice, and who will undertake the responsibility for unassigned functions, or who will follow through a - proj- ect initiated by council to ensure its completion. Such a man often becomes unofficially identified with the city administration and known as one who gets things partments to collaborate, togeth- er with administering functions h A rta Senna Bie de cate ing, rath than directing the city as an in- tegrated whole. Since this detail or short- term task of co-ordination com- petes with the question of policy and long range planning for Council's consideration, there is the danger that short term mat- ters will take precedence, and that the agenda's of Council and its Standing Committee will be heavily loaded with administra- tive rather than policy problems. At the present time this does appear to be the case, SPAN OF AUTHORITY We suggest, therefore, that the co-ordination of those city activities which are concerned with operations, as opposed to the regulatory functions, be made the responsibility of one man to be known as the direc tor of operations. His span of authority would include the pres- ent engineering department ex- cept for building and plumbing inspection, the proposed parks and property department, pur- chasing and personnel. He would be responsible directly to coun- cil together with the city clerk done. Unfortunately, he may also and city solicitor, city treasurer invite criticism for apparently|and assessment commissioner, 'on finding a suitable individual. and would work with them in im-| plementing Council's wishes. He) would also work closely with the} standing committees of council concerned with the departments under his jurisdiction: The principal duty of the di- rector of operations would be co- ordination of theactivities of the operating departments. This is to say he would be an admini- strative rather than a technical person. We do not consider for an instance that he need neces- sarily be an engineer. NO CITY MANAGER We considered the possibility of some form of City Manager Organization for Oshawa but do not believe that one is desirable at this time. While the city man- ager has several advantages it also introduces some disadvan- tages, and its success in prac- depends-to a great extent Recent experiences of other ci- ties in Ontario suggests that this may be quite difficult, Another possibly unfair but very real difficulty in the City Manager Plan is often the lack of general public acceptance. Many of the difficulties that the civic administration of Osh- awa has experienced would be expected to be overcome by some form of City Manager Plan, although for the areas of most concern we believe that the proposed director of opera- tions can meet the challenge equally well. As the senior de- partment head he could also be reasonably expected to carry additional responsibility should the need arise, and would be a contender for the position of city manager if at any future| date should the city decide to adopt this form of organization.| However, if such a form of or-| ganization were ever considered, | we recommend strongly that it} be modified from the usual U.S. plan, so that council always re- tains control over civic admini- stration by the retention of at least two standing -committees and the sole power to hire and| fire senior personnel, ON CITY ROAD JOBS Outside Bids Seen As Need The 65-page Woods, Gordon Report on Oshawa's municipal administration set-up--released| last night by city council after| it was accepted in principle--| was critical of the city's engi- neering department policy. Following is a copy of the re- port's findings on engineering Policy: "The city's engineering de- partment is the most subject to eriticism both by the meres public and by many of the people with whom we discussed city administration. Some of the criticism is inevitable since the ' engineer's department is by far the largest in the city. Some, while directed at the engineer's department, is more truly a dis- agreement with the city's policy in the engineering field, which policy is established, or at !east endorsed by council. Some criticism again in the areas of supervision, . work scheduling, | ed co-ordination, may be justi-| ied. HAVE LARGE STAFF "The city engineer's depart-| ment in Oshawa has a larger staff than other cities of com-| parable size. We, therefore, at-| tempted to find out why thisjsince all expenses are charged budget. should be, and whether such a| against the subdivider's deposit.|council on, for instance, large staff is necessary, espe-| cially under the field engineer,| the design engineer and the Office manager. "There are two general rea- sons for the size of the staff in these sections. One is the city's policy of undertaking all work on subdivision itself, and col- lecting its costs from the sub- divider. Compared with the more common system of allow- ing the subdivider to employ his own contractors and engi- neers subject to city inspection, the Oshawa~ system requires more time of city engineers and technicians. It also requires more record - keeping since the subdivider requires a detailed report of how his money has been spent. The second general reason is the duplication within the engineer's department of clerical work which is also done in the treasury. This duplication is discussed in detail later' in this -section of the report. QUALITY CONTROL | 'The City Engineer takes the view that present policy gives the city better quality control over the work in subdivisions. Additional cost resulting from this policy is borne by the divider rather than the city,| It has standards been sub- are higher than need be, and are thereby uneconomic. So far as these recoverable costs are concerned, however, it is coun- cil's prerogative to balance the $500 Damage In Collision Cars driven by two Ajax mo- torisis collided at Bond street and MacMillan drive Monday. Damage was estimated at $500 by Constable C. W. Gallogley who investigated. Police said a car eastbound on Bond street driven by Robert Donald Thompson, 151 Admiral road, Ajax, was involved in a collision with a car northbound) on MacMillan drive driven by Robert Slack, 20 Queen alia Ajax. problem at the Forensic Clinic. released by Council for publica- IS RETURNED A note written by an Osh- awa man, which.was drop- ped into the St. Lawrence River early in September, been returned from Point Sapin, Kent County, New Brunswick. While travelling on the Canada .Steamship Line's Cruise Ship Richelieu, Ro- bert Tomlinson, Taylor road RR1, Oshawa, wrote a note, placed it-in a bottle and dropped it over the side of the ship at the mouth of the Saguenay River on Sept. 6 of this year. The note asked the finder to communicate with the sender. This week the note was re- turned with a notation stat- ing it had been found by S. J. Baigle, a fisheries war- den, at Point Sapin, on Oct. 11 -- a month and five days after it was dropped into the water near Tadoussac. Mr. Tomlinson is a mem- ber of the General Motors | Office staff. TRAVELLED NOTE! Lack of co-ordination be- tween civic departments. Unsatisfactory implementation of Council decisions. Allegations of poor admini- One is to reduce the spread of responsibility by consolidating some of the groups reporting to council. Fewer committes; some con- soliation of departments; -dele- gation of routine administration; retention of legislative matters 'the results of the survey were. MAJOR PROBLEMS ENCOUNTERED IN THE PRESENT. FORM OF ADMINISTRATION WERE: strations at the Board of Works ard, The large number of boards and committees. And the great amount of de- tail work being required of al- dermen. THERE ARE TWO MAIN APPROACHES TO OVERCOMING THESE DIFFICULTIES: The other is delegation. At the same time it is impor- tant that control of the Civic Administration should be retain- ed by City Council. IN BRIEF OUR PROPOSALS TO MEET THIS SITUATION ARE: by Council; and establishment of procedures which will ensure that control by exception is re- tained by elected representa- tives. Lake Vista Ratepayers Ask Council Action There was standing room only (and very little of that) in the Oshawa city hall's fifth floor council chambers Monday night as a seemingly irate Lake Vista Ratepayers' Association Presi- dent W. R. Eyre, told Council his association wanted action -- not a bunch of speeches. Mr. Eyre charged that Lake Vista subdivision residents are "living in an awful looking mess which is a disgrace for a city the size of Oshawa'. He called for a meeting be- tween the RPA executive' and representatives of the city en- gineering department and board of works to discuss the "'lack of maintenance on 'he part of the city in the subdivision'. SAFETY HAZARDS Safety and health hazards exist on every vacant lot in the subdivision, the spokesman charged, He said weeds are not being cut, there is broken glass everywhere and huge boulders are everywhere. All these things, he added, are safety hazards to every child in the Lake Vista area, He charged there is a "def- inite lack of maintenance of cul- verts and other drainage facil- ities in the subdivision. There is a lack of storm sewers. Ditches are full and the culverts are plugged, Mr. Eyre said. ° He demanded an explanation of the high cost of installing sidewalks in Lake Vista, Every time a sidewalk is built it costs the property owner money -- expected benefits of very high|and lots of it, he said. Standards against the risk of| "Somewhere along the way, discouraging further city de-|someone made Lake Vista sub- velopment, and to Oshawa's policy accordingly. "Costs borne entirely by ent way. Here the council is concerned with balancing the need for work to be done| against alternative uses for the same money, or against deben- ture interest, or an increase in the mill rate. Council may thus be asked to decide whether a job is sufficiently urgent that something must be done immediately even at high long term cost, An example is a road which is required even though it is to be rebuilt in one or'two years. In another case council may decide to use temporary paving until the city can afford a more thorough job, while knowing that such action will result in higher costs over the long term. In making'these| decisions aldermen determine policy and reflect the wishes of their electors. "We suggest that these policy decisions would be made easier for council if a long term plan of city projects was maintained by the engineer's department. Such a plan would be review- ed by the board of works in conjunction with the annual budget. Progress in this work budget would be reported to the board of works periodically | the! city may be judged in a differ-| for comparison with the dollar Recommendations to) the} establish! division an awful mess. Whether it was through bad planning -- or the lack of planning has still statement of their effect on the work budget, as well as by a cost analysis. "Another way in which Osh- awa differs from many cities is the policy on tendering, and contracting work out. We would expect that most Oshawa tend- ers' would attract more bids and, therefore, tried to find out why they did not. Some contrac- tors we contacted were non- union and do not bid because of the clause in Oshawa con- tracts requiring union rates to be paid. This is a common fea- ture of city tenders and entire- ly a matter of city policy. CAN HELP "A way in which the engi- neer's department can help at- tract as many budders as pos- sible on contracts is to do the cut up jobs with city staff and contract out only the big and attractive ones. This will make it more worthwhile for contrac- tors to bring in their equip- ment, with the expected bene- fit to the city of more bids and resulting lower prices. "The purchasing agent is do- ing his best to attract as many bids as possible on future city tenders. The procedures asso- not been determined,"" the RPA president said, ROAD MAINTENANCE He charged that potholes in the Lake Vista roads and the lack of road maintenance in the area on the part of the city is a "disgrace for a city of this size'. However, he said some roads were repaired -- because the lo- cations of the "'bad spots" were printed in The Oshawa Times. But if the property owners have to go to the newspaper to have their complaints printed before they get action, they could fill The Oshawa Times every night, Mr. Eyre said. He demanded an explanation of city council's plans for sur- facing Cedar street and wanted to know how the cost of sur- facing the street, when it was done, would be shared. BOULEVARD TROUBLES He charged that city bull- dozers were pushing boulevards into the ditches and not return- ing to replace them. He further charged that cement trucks: in the area for sidewalk pouring were dumping cement on the boulevards and leaving it there for the property owners to clean up. Another complaint was that workmen were not' "following up" repairs done to roads dis- figured by the expansion of water and gas facilities in the area. He said the holes are fill- ed then just left to open again. Mr. Eyre compalined that Lake Vista residents have 'an awful mess to contend with as far as roads are concerned but a short street, Ray street (a one-block connecting street be- tween Bond and King streets at the west side of King Street School) is paved. He wanted to know who paid for the good road on Ray street when 'there is one store, no houses and the apartment above the store is not rented. He said it is a beautiful street which provides parking for Board of Education people at King Street School. ROAD BLACKTOPPED Ald. John G. Brady said the city spent $750 out of parking meter revenue to install park- ing' meters on Ray street, at the request of King street east mer- chants, He said the road was merety blacktopped the same as others in the city and it had been a mud hole for 30 years prior to that. He added it cost about $1,000 to blacktop the Street. Mr. Eyre charged that money allocated for road repairs around the city was not being spent in the Lake Vista area. Ald. Walter R. Branch, board of works chairman said it is un- fortunate the present subdivision plan was not in effect when the Lake Vista area was developed. But, he said $182,000 has been spent in storm sewers for the Cedar street main trunk. We ciated with tendering are dis- cussed in more detail in the suggested that) standard of paving to be adopt-|sections of this report which required by the city! ed could then be supported by a' concerns his operations." have storm sewer problems all over the city, Ald. Branch said. He pointed out culverts will not be required in many areas when storm sewers have been installed, _ He admitted sidewalks are al- ways a problem. The engineer- ing department gives the build- ers minimum and maximum grades -- then the city is at their mercy, he said. $28,000 FOR TREATMENT The board of works chairman told the delegation the city has spent $28,000 on surface treat- ment in the Lake Vista area in the last two or three years. He said the board of works would be happy to meet with a small group from the associa- tion to discuss the ratepayers' problems. Ald. Branch added the city is getting to the point where in two or three years it hopes to overcome the problems of the Lake Vista area and it hopes to spend some $150,000 on the federal - provincial winter works program this winter on storm sewer work. Mayor Christine Thomas told the delegation council's problem is one of financing. Her Wor- ship said council could do all that people ask of iit, but the city mill rate would have to jump. She replied when Mr. Eyre pointed out that 75 people had moved out of the subdivision since 1961 that many houses in the area were built with insuf- ficient insulation, some were of poor construction, many home owners had a problem with gas furnaces installed by people who do not understand gas -- that people did not leave Lake Vista just because of the city's in- activity. GLAD OF COMPLAINT Ald. Finley M. Dafoe explain- ed that the Ontario Municipal Board has directed a 20 per cent cutback on Oshawa expendi- tures, therefore the board of works, being the biggest spend- er with the exception of the board of education, always "gets a big slash at budget time'. However, Ald. Dafoe said, he "was glad" that someone com- plained about workmen not cleaning up after their work is complete. "Now," he _ said, "maybe someone will listen to me when I try to get some of these areas cleaned up." Ald, Albert V. Walker rose on a point of privilege to point out what the RPA wanted was ac- tion -- not a bunch of, speeches. Their spokesman agreed. He said he wished people would stop agreeing that a problem exists in the Lake Vista area and get something done instead. He added that if something isn't done soon the delegation will be back again and last night's capacity crowd was "only a small one compared to what the next one will be". ¢ LEAVING FIRST HOLLANDIA, West New Gui- nea (AP)--The Greek-Austral- ian liner Patria is evacuating 605 Dutch civil servants and de- Cites Work With Ottawa Officials Huniorous 'atiecdotes of his work with officials of the Cana- dian Government in Ottawa were related by A. E. (Mac) McGilivray, of Burlington, in a talk to the Rotary Club of Osh- awa on Monday. A former assistant to the president of General Motors, Mr. McGilivray acted as liaison offieer for the company in Ot- tawa for a number of years. He was introduced by Rotarian S. R. Alger. The speaker said he had in- terviewed all Canada's prime ministers since the late R. B, Bennett. Bennett, he said, was one of the most interesting peo- ple he had ever met but always insisted on having the last word. He possessed: by far the keenest mind of any man in pub- lic life. Rotarian McGilivray recalled that in 1930 the late Mackenzie King had been prophetic in his prediction that the Conserva- tive party would not remain in power very long and that when the Liberals were returned they would remain in power for many years. It was also Mr. McGilvray's pleasure to confer at different times with all Canada's minis- ters of finance from E. Rhodes down, Reference was made to meetings with Charles Dunning, Walter Harris, E. R. Rychman and the Rt. Hon: Arthur Meigh- hen. 3-Year Term In Assault Case Colin Vincent MacKinnon, 20, was sentenced Monday to three years in Kingston Penitentiary for indecently assaulting a 14- year-old Oshawa high school girl Aug. 12. Magistrate F. §. Ebbs passed sentence after MacKinnon told the court how sorry he was and that the last 40 days have been the worst in his life. Defence Counsel Morton Greenglass, of Toronto, called McKinnon's brother as a char- acter witness. The court learn- ed the youth came to Oshawa from a good family in Prince Edward Island and he had no criminal record. Magistrate Ebbs commented MacKinnon did not seem the kind of young man one would expect to find in a courtroom. pendents, leaving ahead of the Indonesian take-over next May- ~ CELEBRATING BIRTHDAYS Congratulations and best wishes to the following resi- dents of Oshawa and district who are celebrating their birthdays today: Mrs. Irene Terry, 12 Nel- son street, Bowmanville; Jean Brown, 108 Colborne street east, and Mrs. Leona Williamson, 337 Buena Vista. Phone 723-3474. Operations, with responsibility for city operating departments. These would include Engineer- ing, Board of Works Yard, Pur- chasing, Personnel and Parks and Property. ' 2. The city's regulatory func- tions of Building Inspection, and the issue of licences be grouped under the city clerk. All enquiries received by the City to be passed to the af- fected department head who mediately; or recommend a course of action to council. 4. The number of advisory board be as few as possible and desirably three, 5. The Oshawa Recreation Committee, Board of Park Man- agement, Union Cemetery Board of Governors, and the controll- ing bodies of the Children's Arena, North Oshawa Com- munity Centre and Memorial Stadium be disbanded and their duties merged into a Parks and Property Department. 6. Dog Control, Airport main- tenance, maintenances of the Civie Administration Building and of all city property to be made the responsibility of the Parks and Property Depart- ment. 7. The present property com- mittee be renamed the Parks and Property Committee. 8. Responsibility for the Fire Deparmtent be _ transferred from the Property Committee to the Transportation, Traffic and Liason Committee, and the lat- ter be renamed the Public Safe- ty Committee. 9. The Board of Works and the Parks and Property Com- mitte meet together and the Fi- nance and.Assessment and Pub- lic Safety Committee meet to- ot the Special Committees of 10, s of Council 6ther thari the Labor Relations Committee be discon- tinued. 11. Formal procedures be es- tablished to ensure that all Coun- cil decisions ane communicated to department heads, and that one person is always clearly responsible for putting these decisions into effect. 12. Items on Standing Com- mittee agendas be accompan- ied by a recommended disposi- tion from the affected depart- ment head. 13. A long term plan of City projects be established and maintained by the City Engin- eer for use in connection with the annual budget, and for the guidance of the Board of Works. 14. Purchasing and tendering practice be designed to attract the maximum number of bids. 15. The Board of Works yard be separated from the City En- gineer's. department and _be- come a separate department re- porting to the Director of Oper- ations. 16. A scheduling system for despatching maintenance crews be established at the Yard, and greater responsibility in work direction delegated to junior foreman. 17. The Engineer's department provide assistance to the Yard in developing improved work methods. 18. Provision be made for a successor to the Works Super- intendent. 19. The functions of design and operation of the sewage treat- ment plant be separated once the present construction pro- gram is completed. 20. The operating staff at the PROBLEMS OF The present plan of organiza- tions has many disadvantages. The most obvious is the very large number of committees and individuals reporting directly to Council. There are four Stand- ing Committees, three other committees of aldermen, three statutory bodies excluding the Police Commission, twelve ad- visory boards and fourteen de- partment heads, for a total of 36 council deputies or agents. It is difficult to co-ordinate the activities of so many separate bodies. Co-ordination at present is performed entirely by Coun- cil through its representatives on the various boards and com- mittees. City departments are also co-ordinated through com- mittees, with the major depart- ment reporting either through standing committees or to Coun- cil as a whole. These duties of co-ordination and direct administration take a large part of the time which aldermen are able to devote to civie affairs The mayor and aldermen hold a total of 64 in- dividual committee member- ships not including Council in Committee and Council itself. For members of council to be spread so thinly means that! would dispose of the matter im- Ps 21. Technicians in the Engin eering Department cease doing clerical work, 22, Cost record be maintained in a manner that will show gross cost of operations as well as net cost. 23. Simplified job costing using standard labor rated be used, with reduction of one clerk in the Engineering Department. 24, Elimination of some sorting of material requisition slips, and discontinuance of the fifth opy, 25. Consolidation from four te one of ledger cards kept by the Treasury for each account. 26. Control of accounts payable entirely within the Treasury. 27. Inter-departmental charges for blueprinting be discontinued, or replaced by: a fixed fee. 28. The mobile radio be moni- tored by the switchboard oper- ators, 29. Monthly operating state. ments and comparisons against budget, be prepared for each de- partment by the Treasury, and a consolidated monthly state- ment submitted to Council. 30. Parking lot operation re main with the Treasury. 31.Reduction of one clerk in the General Accounting Section of the Treasury. 32. Posting of accounts receiv- able to ledger cards be discon- tinued. 33. Simplification of the pay- roll system. 34- Use of a one-write system for Welfare payroll. 35. Reduction of detail calcu- /|lations, in the records of Hills- dale Manor residents. 36. Only invoices ior amounts greater than $100 be listed in de- tail for Council approval. 37. Replacement of present tax billing equipment with new ma- chines, "38. Dating of first instalments on tax bills on the City's print- ing equipment in order to take advantage of early preparation. 39. Establishment of a ma- chine room to house the equip- ment of the Tax Collection and Accounting sections of the Trea- sury. 40. Simplification of tax billing forms. 41, Use of ledger card photo copies for Property Tax follow p. 42. Simplification of Poll Tax procedures, 43. Installation of a chute from the clerk's department to the treasury for fee collections. 44- Discontinuance of the posi- tion of Deputy Clerk. 45. Location of the dog pound on parks property, sale of the present dog pound and reduc- tion of the dog control staff by one. 46. Consolidation of similar staffs in the sections of the Parks and Property Depart- ment. 47. Maintenance of all City properties be undertaken by one group, reporting to the Parks and Property Commis- sioner, 48. Establishment of new pro- cedures for the security and evaluation of tenders which would need the minimum time of Council. 49. Transfer of the printing op- eration to the Purchasing Agent. 50. Elimination of duplicate records in the Welfare Depart- ment, and reduction of the staff by one clerk. 51. Maintenance of all person- nel records by the Personnel . Officer. THE PRESENT OPERATION they cannot give full considera- tion to all matters placed on the agenda of the various commit- tees of which they are mem- bers. At the same time they have less time available to con- sider the more important mat- ters which are brought before Council itself. Another' problem faced by council is the large number of items on its agenda. This is partly because there are so many groups reporting to coun- cil, and partly because many items placed on the agenda are routine matters that should be decided by department heads. There are also instances of Council wishes not being car- ried out, of lack of co-ordination between departments, and alle. gations of poor administration at the Board of Works yard. HOME HONORED EDINBURGH (AP) -- The Queen made Foreign Secretary Lord Home a knight of the Thistle, Scotland's ancient or- der of chivalry, Monday. Ap- pointment to the order is the personal gift of the Queen, sov- ereign of the order established in 1687,