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PAGE TWENTY ONTARIO TODAY SATURDAY, JANUARY 23 HOW THE DEPARTMENT OF THE PROVINCIAL SECRETARY AND REGISTRAR-GENERAL SERVES THE PEOPLE OF ONTARIO The Provincial Secretary's Department is charged with the secretarial work of the Government. This includes the preparation of Government Despatches, which are mainly between the I.ieutenant-Governor of Ontario and the Secretary of State of Canada, either on behalf of Canada or on behalf of foreign governments. The Provincial Secretary is the custodian of the Great Seal of the Province of Ontario, the Privy : Seal of the Lieutenant-Governor and the Seal of the office of the Secretary and Registrar. All documents issued under the Great Seal or the Lieutenant-Governor's Privy Seal, and many documents issued under the Seal of the Secretary and Registrar, are recorded. Among these are Commissions of Public Inquiry, Commissions of Appointment as Queen's Counsel, Notaries Public, Justices of the Peace, and Commissions authori- zing persons to take Affidavits, Free Grants of Lands, Crown Land Sales, Transfers, Crown Leases, Mining Land Sales and Leases. The Provincial Secretary administers the following: The Corporations Act, 1953; the Corporations Information Act, 1953; The Mortmain and Charitable Uses Act; The Corpo- ration Securities Registration Act;" The Official * Notices Publication Act; The Marriage Act; The Justices of the Peace Act; The Notaries Act; The Commissioners for taking Affidavits Act; The Vital Statistics Act; The Liquor Control Act; The Liquor Licence Act; The Alcoholism Research Foundation Act. The Provincial Secretary is assisted by the Deputy Provincial Secretary, who is his executive officer. The various offices, division and commissions include: the Main Office, Registrar-General, Office of the Clerk of the Legislative Assembly, Office of the Queen's Printer, Office of the Speaker, and the Post Office. The Main Office comprises the Company Incorporation Division, Company Returns Division, Marriage Division, Citizenship Division, Records Division, and the Commissions Division. The Provincial Secretary is also responsible for supervising the administration of the Liquor Control Board of Ontario, the Liquor Licence Board of Ontario and the Alcoholism Research Foundation. COMPANIES DIVISION The work of the Department in the administration f The Corporations Act, 1953 and other Acts relating to corporations includes not only the issue of Letters Patent but many other matters such as the issue of supplementary letters patent, orders accepting surrender of charter and authori- zing the keeping of books out of Ontario, licences in mortmain, extra-provincial licences, filings, registrations and many other matters pertaining to corporations. As time goes on, more and more people seek the benefits and advantages of incorporation in preference to carrying on business as a partner- ship or individually. The work of the Department increases accordingly. It is work of a highly responsible and technical nature, calling for much experience and the exercise of a great deal of judgment. Any error in law or judgment may have very adverse consequences. The Corporations Act, 1953 came into effect on April 30, 1954. The change from The Companies Act was accomplished with the minimum of inconvenience to the public and has been favoura- bly received. Preparation for the new Act necessi- tated a great deal of study on the part of the staff in bringing into effect the new practice and forms. New companies incorporated this year encompass the whole field of commercial endeavour. With construction and land develop- ment companies heading the list, many other types of companies are also being incorporated. These include manufacturing companies, service stations, investment companies, automobile dealers, retail stores, food businesses, management companies, beauty establishments, societies, community halls--in short, every line of endeavour. New incorporations each year in Ontario have always been greater than in any other of the incorporating jurisdictions in Canada. Quebec is second, British Columbia third and Alberta fourth. In 1959 about sixty-five hundred new companies were incorporated. This is the greatest number of incorporations in Ontario in any one year. In 1958 we incorporated 5900 new companies, in 1957 4300. In 1943 the number incorporated was 600. It will be seen that in the last few years the number of new incorporations in Ontario has sky- rocketed. This is an indication of the great prosperity in Ontario which we are witnessing and 1s indicative of our expanding economy. The Companies Division is located at Room 102, Main Parliament Building, EM. 3-1211, local 2-2031. On behalf of the Hon. Leslie M. Frost, Prime Minister of Ontario, and his govern- ment, | wish to extend New Year Greetings to all our citizens and newcomers in Ontario. May you all enjoy good health, happiness and prosperity. Provincial Secretary and Registrar-General MARRIAGE DIVISION The division is concerned with the administration of The Marriage Act, dealing with legal formalities in connection with the solemnization of marriages in Ontario, and with their registration. The solemnization of a marriage is authorized by a marriage licence, publication of banns and by special permit. There are some 500 Marriage Licence Issuers in Ontario. Clerks of cities, towns and villages are, ex-officio, Issuers of Marriage Licences. Other persons are appointed by Order- in-Council where their service is needed. Marriages may be solemnized only by persons authorized under the Marriage Act. The Marriage Division is located at Room 116, Main Parliament Building. Em. 3-1211, local 2-2026. CITIZENSHIP DIVISION To assist in the successful integration of new- comers to Ontario is a main purpose of the Citizenship Division. In its widest sense this can mean a constant effort to establish or to maintain good relations and good understanding throughout Ontario between the many ethnic groups in the province, be they original Canadians-- the North American Indians-- settled native Canadians, or those Canadians by choice who have come from foreign lands, and who, in many cases, arrive here with no knowledge of the English or French language. While the Citizenship Division is charged with keeping the public informed of the contributions made by newcomers to the economy and culture of the province, its major concern is with the newcomers themselves. In practice this means active co-operation with certain other departments of the Provincial Government, all welfare organi- zations established in this field, all ethnic group organizations, the foreign language press and the Canadian Government's Department of Citizen- ship and Immigration. When possible a representative of the Citizen- ship Division meets newcomer groups arriving in Toronto by train or plane and assists in finding suitable initial accommodation. The division pro- vides a referral and counselling service for new- comers. This usually takes the form of advice, free translation of documents, or referral to some other department of the Ontario Government or a voluntary welfare organization. The division will be producing a series of immigrant aid booklets designed to acquaint the newcomer with the Canadian way of life, system of government, etc. The services of the Citizenship Division are available to any department of the Ontario Government which may require aid or advice in its relations with newcomers, the established ethnic groups or the foreign language newspapers. The Citizenship Division is located in Room 517, Main Parliament Building. Telephone EM. 3-1211, local 2-1448. THE OFFICE OF THE REGISTRAR-GENERAL This office is responsible administratively for matters pertaining to the registration of births, marriages, deaths, still-births, adoptions, changes of names and divorces in accordance with the provisions of The Vital Statistics Act. All requests concerning certificates relating to births, marriages and deaths, or any other related information required concerning statistics, adoptions, legitimations, changes of names, corrections or delayed registrations should be referred to and addressed to the Deputy Registrar- General, 70 Lombard Street, Toronto. The tele- phone services of the office of the Registrar- General may be reached through the regular switchboard in Queen's Park. OFFICE OF THE CLERK OF THE LEGISLATIVE ASSEMBLY .The Clerk of the Legislative Assembly is the principal executive of the Assembly, and through his hands all the work of the Assembly passes. Petitions, including petitions for private bills, are lodged with the Clerk and all bills introduced for consideration by the Legislature are in the keeping of the Clerk from their introduction until their final disposition. The bills which become law are certified by the Clerk and are retained in his custody. All records of the Assembly are the responsibility of the Clerk. The administrative work in connection with all committees of the Assembly, both Standing and Select, is under the direction of the Clerk and such committees are summoned by his notice. The Press Clipping Service, inaugurated in 1927 for the benefit of the Members of the Assembly 50 the Government, is under the direction of the Clerk. While the Clerk's office is in the Legislative Branch of government, not the Executive, it comes under the Provincial Secretary for administration. ALCOHOLISM RESEARCH FOUNDATION Operating under its own Act of Legislation, passed in 1949, and reporting through the Provincial Secretary's Department, the Alcoholism Research Foundation has in 10 years achieved world renown as a leading agency working toward the control and reduction of alcoholism. It is financed by an annual grant from the Government of Ontario, and its operations are governed by an independent Board appointed by the Lieutenant-Governcr in Council. From its headquarters in Toronto, the Foundation functions through three divisions-- research, treatment, and public education and professional training. Its clinics provide medical treatment and psychifiric counselling to patients at Toronto, London, Ottawa, and Hamilton.' Through its research, treatment, and educational programs, the Foundation is working toward a broader, deeper understanding of alcohol addiction, and through this te the relief of the condition where it already exists as well as its prevention in the future. DEPARTMENT OF THE PROVINCIAL SECRETARY AND REGISTRAR-GENERAL R. J. Cudney, Q.C. Deputy Minister Hon. Mackinnon Phillips, M.D.C.M. Minister PRINTED IN U.S.A. BY THE GREATER BUFFALO PRESS, INC.